Director of Events Management

Position Summary: The Director of Events Management is responsible for the creation, production, execution, and evaluation of strategic experiences that appropriately and consistently promote interaction, participation, and recognition of special guests, donors, alumni, and key stakeholders of the University.
This position has primary responsibility for ensuring events management functions on campus are planned effectively, and communicated to campus constituencies, and that all events management policies and procedures are followed.
This position plays a critical role in the overall image of the university and works closely with key administrative leaders.
Specific Job Duties (Essential Functions and Responsibilities) Plans, executes and evaluates all special and social events sponsored by the Office of the President and Vice Presidents as needed.
Serves as the main point of contact for all event reservations for both internal and external clients.
Actively utilizes campus technology systems (including Workday and SchoolDude) to coordinate logistics with the various supporting departments, and manage equipment needs, A/V requirements, and billing/invoicing.
Ensure all events are centrally invoiced accurately, and work with the Finance Department to ensure various revenue streams are deposited into the appropriate accounts of the supporting departments.
Ensures accurate advertising of standard room and equipment rates.
Collaborates with departments and divisions across campus to ensure events are successful and meet the needs of the client.
Ensures that guests and event participants have a positive impression of the University.
Provides welcoming and flexible customer service for all clients.
Works collaboratively with the Manager of Campus A/V to schedule technical needs for client events.
Provides oversight of event/program planning to include scheduling, design, setup, marketing, catering as needed, and staffing.
Completes post-event assessment.
Ensures events across campus are in compliance with university policies and procedures while maintaining a quality guest and client experience.
Participates in the Events Management Team - a collaborative group of events professionals including those working with Facilities, A/V, Camps/Conferences, the Police Department, and others as needed.
Manages and collaborates on other University-related events as assigned by the supervisor.
Qualifications: Bachelor's degree in Business Administration, Communications, Events management, or a similar field and three to five years of event planning and implementation experience in a complex setting like a university or corporation.
Proven track record of creating unique and memorable positive experiences for event guests Highly organized with the ability to create and execute detailed plans and projects simultaneously.
Strong communication skills and the ability to communicate in a variety of methods to ensure successful event planning and execution.
Knowledge and experience with events management, billing and invoicing, and calendaring/scheduling technology systems.
Ability to interact professionally with, and provide excellent customer service to, a wide variety of constituents, both internal and external to the university.
Some graphic design experience, creative skills, and an artful eye for drafting invitations, designing event programs, and event signage are a plus.
Preferred Qualifications: Bachelor’s degree and five years of experience with increasing responsibility in events management.
Bilingual, preferably in Spanish and English.
Experience directly supervising student employees.
Applications: Completed applications must include the following: Letter of application, describing interest in this position, current resume/vitae and names, and contact information (addresses, telephone numbers, e-mail addresses) of three (3) professional references who can address your qualifications for this position.
Candidate must also provide unofficial transcripts from all institutions of higher education attended, official transcripts are required upon hiring.
Application must be made through the Adams State University Career page https://adams.
wd1.
myworkdayjobs.
com/ASU Priority consideration to completed applications submitted on or before November 30th, 2023.
Review of applications will continue until the position is filled.
Additional Information: In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final.
Compensation: The salary range for this position is $46,476 - $52,872.
Adams State University offers a competitive benefits package.
Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets.
Well-informed hiring decisions contribute to this effort.
Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances.
Offers of employment will be contingent upon the completion of an acceptable background check.
The information received in response to a background check will be treated as confidential to the extent provided for by law.
Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment.
Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, Director Ana Guevara, and/or to the Assistant Secretary for Civil Rights of the Department of Education.
Support resources for sexual misconduct, ASU's sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & Title IX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at https://www.
adams.
edu/administration/oeo/reporting-sexual-harassment/.
These procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment.
Adams State University is an Equal Opportunity/Affirmative Action employer.
Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status.
In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age, sexual orientation including transgender status and gender expression, marital status, and parental status.
Adams State University is dedicated to fostering Inclusive Excellence and especially encourages applications from women, people of color, members of the LGBTQ+ community, veterans, individuals with disabilities, and other historically underrepresented populations.
Given the university’s mission and student body composition, the institution is committed to increasing the diversity of its professional staff and is actively seeking qualified applicants who have experiences, skills, and/or personal attributes that augment the perspectives of our current faculty and staff; we will give particular consideration to qualified applicants with experience in ethnically diverse settings or who possess varied language skills and have a record of successful experience in engaging diverse communities and student populations.
Additional information about the university and the academic mission may be found at www.
adams.
edu/academics/