Operations Manager

JOB Under the general direction of the Department Director or elected official, establishes, implements, and oversees sound financial management, accounting, budgeting, staffing, procurement, and monitoring of internal control systems and processes for a department.
Oversees multiple program support functions within the Department.
Position is budgeted at $39.
57 hourly, commensurate with related education and experience.
EXAMPLE OF DUTIES Essential Job Functions: Collaborates with Finance Department to establish the departmental budget request and submittal; executes, analyzes, forecasts, and manages budget in compliance with County policy.
Oversees the development, tracking, and processing of all Department contracts, Requests for Proposal (RFP), Personnel Actions (PA), and payroll.
Tracks grants and bond expenditures to ensure timeliness and efficiency.
Serves as the official liaison with County Finance Department, Legal Department, and Personnel Department regarding Contracts, RFP’s, and payroll.
Ensures internal control structure, budgetary control system and all accounting processes are functioning effectively within the department.
Certifies that payments to vendors are accurate and timely and are for goods and services rendered in accordance with County policy.
Disseminates information to management regarding the fiscal procedures and responsibilities regarding all financial transactions and activities.
Coordinates program support activities within the Department; may present information at Board of County Commission meetings; may develop policies and business procedures for the department; and may audit and verify department payroll matters.
Supervises timesheet submission for the department, ensuring timesheets are accurate and complete.
Coordinates with the County Human Resource Department regarding the processing and tracking of all employee actions and issues; collaborates with Human Resources to facilitate recruitment for the department.
Assists the Department Director/Elected Official with projects and assignments of priority and ensures completion of assignments in an effective and timely manner.
Responds to questions and requests for information for the department.
Hires, orients, trains, supervises, assigns and reviews work of, evaluates, and disciplines staff; recommends staff for promotion, compensation increases; and disciplinary action.
Schedules, plans, and oversees or assists with departmental meetings; attends external meetings as representative of department; and attends meetings with government officials, vendors, and the public.
Maintains knowledge of emerging technology and trends, current industry standards, evolving technologies, and methodologies that will impact department.
Knowledge / Skills: Knowledge of business and management principles involved in strategic planning, resource allocation, human resources processes and coordination of people and resources.
Knowledge of financial analysis and the reporting of financial data.
Knowledge of office procedures and equipment including basic office machinery and word processing programs and the ability to learn more complex computer programs.
Ability to make well-informed, effective, and timely decisions and to perceive the impact and implications of those decisions.
Ability to communicate effective, both verbally and in writing; to listen effectively; and to provide clear direction.
Ability to model professional and creative problem solving demeanor for staff; to exercise good judgment; and to recommend constructive solutions and behaviors for employees.
Ability to train and mentor staff; to plan, assign, direct and review the work of assigned staff; and to supervise work of staff with dignity and in a courteous manner.
Ability to establish and maintain effective and cooperative working relationships with others; and to accurately represent supervisors and management in dealing with County employees and the public.
Ability to deal tactfully with controversial matters, to maintain confidentiality; and to effectively communicate, both verbally and in writing.
Skilled in mathematics for business environments.
Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.
Skilled in effective customer service.
Minimum Qualifications: Bachelor’s degree in Public or Business Administration, or related field; andEight (8) years of professional experience in developing contracts, the procurement process, working with budgets, personnel matters, or in a professional office environment, with a minimum of two (2) years supervisory experience; or Any combination of education or experience in public or business administration or a closely related field totaling eight (8) years, of which at least two (2) must be in a supervisory capacity.
Related education and experience may be substituted at a rate of thirty (30) semester hours equal to one (1) year experience.
For Placement in the Assessor’s Office Only: Must be able to successfully complete I.
A.
A.
O.
course 101 within the one (1) year probationary period.
Must be able to successfully complete I.
A.
A.
O.
course 102.
Completion of one (1) IAAO course will substitute for one-year work experienceBeing a New Mexico Certified Appraiser through New Mexico State Property Tax Division or having an IAAO designation is preferred.
For Placement in the Community Development Department Only: Provide administrative and programming support for Economic Development, Sustainability, Film, Tourism, Affordable Housing and the Housing Authority.
Duties include but are not limited to the following: Aiding with Affordable Housing Plan and Housing Assistance Grant and Loan Programs Implementation and AdministrationCoordination of grant applications, grant oversight and grant closeoutCoordination of contract creation and contract management,Coordination of development and adoption of resolutions and ordinances, Coordination of procurement processes for the department and submission of department procurements, Scheduling and the management of all department meetings, Coordination of public outreach and community events, Coordination of collecting and submitting documents related to IPRA requests,Management of employee evaluations and trainings,Assistance with administrative functions related to the County’s Inclusionary Zoning Program, Assist with administrative items related to the Nueva Acequia multifamily housing development and other Department initiated development projects,Aiding with the Economic Development Plan ImplementationProviding assistance with the expansion of LTAB, Tourism, Film, Sustainability and Broadband initiativesCoordination of department strategic planning efforts and Envisio updatesCoordination of CIP, ICIP and 5-Year Capital Plan Data Base data entry for DepartmentEstablishing internal policies, process and procedures related to internal County functions, including conducting periodic audits and providing recommendations for improvementsActing as backup administrator for various software systems used by Department Divisions SUPPLEMENTAL INFORMATION Working Conditions: Work is performed primarily in an office setting with occasional work in the field.
Work schedule may include evening and weekend hours.
Travel may be required.
While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; stoop, kneel, crouch, or crawl; and talk or hear.
Clarity of vision at long and short distance is required.
May lift up to 20 pounds.
On occasion, may be exposed to hazardous materials; to high risk or potentially dangerous situations; to dust, fumes, airborne particles, or allergens; to excessive noise; to working near hazardous or moving equipment or machinery; and to hostile, violent, or offensive individuals.
May rarely use protective clothing, equipment, devices, or materials.
May be subject to exposure to CRTs and VDTs.
Conditions of Employment: Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening.
Additionally, selected candidate must submit to and pass a county paid criminal background screening.
Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.